Fundraising Guidelines

If you have already decided you would like to take part in some fundraising for Kilbryde Hospice then we would like to say a huge THANK YOU!

Remember that our fundraising team are here to support you every step of the way, so please don’t hesitate to get in touch if you need any advice. Below are some guidelines and tips to help make sure you have all the information you need, and that you have a great time during your event.

You need to get permission from the property owner to carry out a bucket or can collection for Kilbryde Hospice. If you’re thinking of collecting on the street then there are special local council permits that need to be applied for, please contact our Community and Events Fundraiser to chat to them about it. Please always carry out a collection with Kilbryde Hospice buckets, cans and a Kilbryde Hospice T-shirt or tabard. Our fundraising office will be delighted to provide these.

Authorisation Letters
If you’re carrying out a fundraising event and are looking for raffle prizes or support from local shops or businesses it can be really helpful to have an authorisation letter for what you’re doing. Contact our Community and Events Fundraiser and they will be happy to arrange this for you.

There are various regulations around raffles, but if your raffle is at an event you are organising, (such as a dinner or coffee morning), and all the tickets are the same price and are sold and drawn at the event, you probably don’t need a licence. You may not need a license for other types of raffles too but please get in touch with our Community and Events Fundraiser to find out more.

Health and Safety
If you are organising a fundraising event we advise you to carry out an appropriate risk assessment. This will help you identify any hazards and risks associated with the event and find ways to control and reduce these risks. Don’t forget to have suitable First Aid provisions. The Health and Safety Executive produce a very useful summary of how you can undertake a risk assessment that you can use to help. It’s also best to always ask for copies of risk assessments from any suppliers you may be using to make sure they have considered all the hazards and have the right controls in place too.

Depending on the nature of your event you may need to take out suitable insurance cover. Kilbryde Hospice insurance does not cover supporter organised events and at a minimum you will need public liability insurance for any event where members of the public will participate. If your event is in an established venue you may be able to pay a supplement to the owner of the venue to cover you for the duration of the event. If your event is in a public place then please contact your local council and police to let them know about it. Remember to ask suppliers for copies of insurance documents so you can make sure they have the necessary liability insurance in place as well.

Alcohol and Food
If you are planning to sell alcohol at your event, and this is not being organised by a licensed establishment (pub, restaurant etc.) then you will probably need to apply for an ‘occasional licence’. Contact your local council for more information about this.  Please also be aware of the licensing laws surrounding the hours of sale and under 18’s.  If food is being sold to members of the public you may need to check that you have the relevant food hygiene certificates. More information can be found on the Food Standards website.

The Law
Under the Charities and Trustee Investment (Scotland) Act 2005, Kilbryde Hospice cannot accept liability for loss, damage or injury suffered by yourself or anyone else as a result of fundraising ‘in aid of’ Kilbryde Hospice.

Have Fun!
These guidelines are intended to make sure you have a safe, successful and fun event. We are delighted that you have chosen to fundraise for Kilbryde Hospice and please get in touch with any questions you may have about any of the above and remember that our fundraising team, is on hand to help you out with advice, materials and support whenever you need it. The best fundraising events are just that, ‘fun’, so make sure you have a great time!